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Home > Human Resources > Student Employment

Student Employment

Openings for Students Only

What you need to know
Student employees are allowed to work up to 20 hours per week during periods when classes are in session and up to 40 hours per week during the summer session and weeks when classes are not in session.  Any graduate student requesting to work over 20 hours per week while classes are in session must request permission from both the Office of Graduate Studies and their academic supervisor.  A written approval from both offices must accompany the Student Employment Form. 

Pay checks are issued bi-weekly for hours worked during the previous weeks.  They are available for pick up at the Cashier’s office on Fridays after 8 a.m..  Please refer to the payroll schedule for timesheet deadlines and paydays.

Students are eligible for hire based on the beginning and ending dates of each semester. The first day of class would be the first eligible date to work and the last day of work would coincide with the last day of scheduled finals.  Student employees are allowed to work during breaks, when submitting the student employment form, please specify work dates under “Other dates”.  If you are unsure of the dates, you can refer to the Academic Calendar. 

International Students can be hired by using the departmental student employment form.  Completed forms must be submitted to the Office of International Education for approval.  When the Office of International Education approves the form, the form must then be forwarded to Human Resources for final approval.  Students may not begin work until all approvals are obtained. 

Types of student employment

  • Federal work-study
  • State work-study
  • Departmental work-study
  • Graduate Assistantship

Federal and State work-study. This is awarded by the Financial Aid Office for those students who qualify.  At the beginning of each academic semester, the Financial Aid Office will pre-print all of the student employment forms for students who qualify for either federal or state work-study. 

The pre-printed forms can be picked up in the Human Resources office the week before classes begin.  If a student is unsure of their award, they can simply check their student account online to verify their award or they may contact the Financial Aid Office. 

Once the student picks up their student employment form from Human Resources, the form must be approved and signed by the department.  The department needs to complete the form in its entirety which includes: name of department, student email address, job title, level, hourly rate, hours per week and FOAPL.

The completed form is returned to the employment coordinator in the Human Resources office.

Departmental work-study. This type of student employment is for those students who do not qualify for federal or state work-study.  At the beginning or during the semester, if a university employee/department would like to hire a student who has not been awarded federal or state work-study, they may hire a student by using the departmental student employment form.  The hiring department needs to complete the form in its entirety which includes: name of department, student email address, job title, level, hourly rate, hours per week and FOAPL.

Graduate Assistantships. A Graduate Assistantship (GA) is an assignment of employment offered to a graduate student to assist a professor and the academic unit in the delivery of classroom and laboratory instruction and/or research.  These positions help facilitate the student’s growth, both professionally and developmentally, through work experience in a supervised setting.  Graduate Assistantships are available in the graduate programs across campus.  Assistantships are normally offered to graduate students who possess exceptional academic skills. 

Graduate assistant contracts are issued by the Office of Graduate Studies and contain such information as the period of appointment, stipend and tuition award and duties and conditions of the award.  At the discretion of the department/college/school, a contract may be for one semester or for the academic year.  The contract commitment covers the period when school is in session (first day of classes through finals week).  Students on contract are not required to work during the Spring Break as part of their contract for the spring semester. 

The original graduate assistant contracts are forwarded from the Office of Graduate Studies to Human Resources for student signatures.  There may be additional documentation required for employment purposes such as the Student Employment Application, Employment Eligibility Verification (I-9) and W-4 form. 

Qualifications for Federal and State work-study
Highlands University participates in the Federal and State work-study programs. Federal work-study is dependent upon your need as determined by the FAFSA, and your request to be considered for work-study on the FAFSA form. The state work-study program allows students with and without need to be hired by Highlands employers, but you must still have a completed FAFSA form on file in the Financial Aid Office. Students with need cannot earn more than their calculated cost of attendance (including tuition, fees, books, room and board, etc.), and all students cannot earn more than the maximum limits set under the Federal and State work-study program.

March 1 is the deadline for submitting the FAFSA that determines work-study and other available financial aid. The amount that you are eligible to earn for either state or federal work-study programs is determined after March 1st for the earliest applicants. Work-study awards will continue to be allotted to students if funds are available, but work-study funds are generally completely allotted for the next academic year in the spring. Funds only become available again as students drop out of the program and funds are returned to the work-study budget.

Work-study positions are only available if funds still exist in the federal or state programs. Even if funds are allotted to qualified students, jobs may not be available. In this case, if work-study positions are not available, you may request that your Financial Aid package be reevaluated, and loan monies may be available to you.

Federal Work-study

Qualifications: Undergraduate and graduate students; need based.
Annual Amount: Wage and grade scales apply. 20 hours per week maximum allowed to work during regular semesters.
Deadlines & Application: March 1 Free Application for Federal Student Aid (FAFSA); April 15 complete file.
Description: Work-study programs allow students with need to pay for some of their college expenses by working. The obvious advantage is that students finish their education owing less in loans. There is also a financial advantage for the university in that these earnings are federally or state subsidized, with the university paying a percentage of the total earnings of students under this program.

State Work-study

Qualifications: Undergraduate and graduate students; both need and non-need based.
Annual Amount: Wage and grade scales apply. 20 hours per week maximum allowed to work during regular semesters.
Deadlines & Application: March 1 Free Application for Federal Student Aid (FAFSA); April 15 complete file.
Description: Work-study programs allow students with need to pay for some of their college expenses by working. The obvious advantage is that students finish their education owing less in loans. There is also a financial advantage for the university in that these earnings are federally or state subsidized, with the university paying.

Job Openings

When a department determines that they have a project or work that can be done by a student employee, they will need to submit a job announcement to Human Resources for posting.  All student jobs are posted on a bulletin board located on the first floor of the Rodgers Administration Building as well as on the Human Resources website under “Student Employment”.  Students are encouraged to pursue job that interest them or that are in their field of study.  

Dates you need to know: Academic Calendar

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