- All eligible candidates for degree must submit their Application for Degree, which must contain the approval of their academic advisor. Once the advisor has signed it, please submit it to the Office of the Registrar at registrar@nmhu.edu.
- Graduate students must have a fully approved Program of Study submitted with or before their Application for Degree is submitted, if your program requires it. Only students in the Facundo Valdez School of Social Work are exempt from submission of an approved Program of Study. Graduate students can submit their Application for Degree to aabenavidez@nmhu.edu or to registrar@nmhu.edu with the approved Program of Study.
- The name listed on your Application for Degree will be used for the commencement program and printed on your diploma.
- Eligible candidates will NOT receive their diploma at the commencement ceremony, but will receive a diploma cover.
- Diplomas will be mailed to the address provided on the Application for Degree. Your diploma will be available 4-6 weeks after the semester ends.
- Your major and concentration are printed on the diploma. Your minor, if applicable, is not printed on your diploma, however, it is printed on official transcripts.
- If you are awarded two degrees, you will receive two separate diplomas.
- Please allow 3-4 weeks to receive your diploma once all university obligations have been met.
- If you would like to order a duplicate diploma, you will need to submit a Duplicate Diploma Request online. The cost is $15.00 per replacement.
- If you have any other questions regarding your diploma, you may email us at: registrar@nmhu.edu.
New Mexico Highlands University is proud to announce that we have teamed up with Parchment to print your diploma and offer an official digital version of your diploma. The digital diploma is easy to access, permanently available to you, and can be shared on social media! You will be able to celebrate your accomplishment with those who supported you along the way including your family, friends, colleagues, and share your diploma with potential employers. Once your diploma is issued, you will receive a claim email and/or text message from Parchment. Follow the steps below to access, share, download, and track your diploma!
Accessing Your Credential:
- To access your credential from the claim email, you will simply click on the green “Access your credential” button.
- To access the credential from the text message, you will simply click on the link.
- You will be directed to either sign into an existing Parchment account or create a new account. To create a new account, you will hit the “Sign Up” button.
- You will then need to verify your email.
- Once you verify your email, you will be directed to the Parchment dashboard.
- The first 72 hours after your digital diploma has been issued, when you click “Share” for the first time, you will see a message to confirm/edit your address.
- If the address looks correct, click “This Address is Correct”. If your address has changed from what you indicated on the Application for Degree, click “I Need to Edit This Address”.
- You will be directed to a screen to input the new address. Parchment does validate addresses, so if you address is not able to be validated they will provide suggestions.
- Once you either confirm or edit your address, you will then be able to preview, download and share your credential.
Previewing, Downloading, and Sharing Your Credential:
- Once signed into your Parchment account, from the dashboard you select “Share”
- You can select “Preview” to preview your credential.
- You can select “Download” to download a secure PDF of your credential. Each credential will also have security features verifying the document is official.
- You can select “Display Online” to share it on LinkedIn or “Share Online” to share it on Facebook
Tracking Your Credential:
- From the Orders Tab within your dashboard, you can track all previous or existing orders.
Important Information regarding your Diploma/Certificate
Distribution
Diplomas/Certificates are distributed to students who have been conferred a degree by the Board of Regents (for academic degrees) or who are confirmed to have completed all certificate requirements, and who do not have outstanding financial obligations to the university.
As a reminder, diplomas will not be sent to students with outstanding financial obligations. Be sure to check your MyNMHU Portal to ensure you do not have a hold on your account. A university hold prevents you from receiving a diploma or an unofficial/official transcript until your outstanding balance has been resolved, but does not prevent degree conferral.
Timing
Diplomas/Certificates are printed and mailed 3-5 weeks after the degree/certificate conferral date (the last day of the semester where a degree is earned).
Address
Diplomas/Certificates are sent to the mailing address listed on your Application for Degree. Once a diploma has been issued to you by the Office of the Registrar through Parchment, you will receive an email (to your NMHU email account) requesting that you verify the address to which the printed copy of your diploma should be mailed. The default address that will be used is the mailing address you indicted on your Application for Degree. Graduates will have 72 hours to update their address; after this time, the diploma/certificate will be mailed to the address on file.
Ensure your mailing address is correct before diplomas/certificates are mailed; incorrect mailing addresses may significantly delay receipt of your diploma or certificate and/or require you to request and pay for a replacement diploma/certificate if the original is not received due to an incorrect mailing address. Diplomas/certificates are sent through the U.S. Postal Service.
Content and Size
Name
New Mexico Highlands University diplomas contain the student’s name as indicated on the Application for Degree.
Degree
Diplomas/Certificates contain the student’s name, degree name (e.g., Master of Arts in Biology), concentration (if any), the date of degree conferral, university honors (if earned), the New Mexico Highlands University seal, signatures of the New Mexico Highlands University President and Chairperson of the Board of Regents. Minors do not appear on the diploma.
Size
All Diplomas and Certificates awarded from New Mexico Highlands University are 11 inches x 8.5 inches, landscape format.
Returned, Missing, Damaged, or Incorrect Diplomas/Certificates
Returned
If your diploma is returned by the mail service to the New Mexico Highlands University Office of the Registrar due to an incorrect or outdated mailing address, the Office of the Registrar will notify you through your NMHU email address. Students will be required to pay the replacement fee of $15.00 to have their diploma/certificate reissued to the correct address.
Missing
If you do not receive your diploma within 3 months of the date of your graduation/degree conferral please notify the New Mexico Highlands University Office of the Registrar immediately by email (registrar@nmhu.edu). If the Office of the Registrar receives notification after 3 months has passed from your degree conferral date, then you must request and pay for a replacement diploma.
Damaged
If you receive a diploma that has been damaged in transit (within 3 months of the conferral date), please email a photo of the damaged area of the diploma and envelope to registrar@nmhu.edu to request a duplicate.
Incorrect Names
A student must request and pay for a replacement diploma if a student wants their diploma with an updated name. (see below for how to order a replacement diploma).
Replacement Diplomas/Certificates
Replacement diplomas/certificates are available to graduates whose original diplomas were lost, damaged, or destroyed or who would like a second copy for their own use. They may also be ordered when the graduate’s name changes due to marriage, divorce, court order, or other official process. Replacement diplomas or certificates may be ordered through Parchment for a $15.00 fee.